How To Find a Medical Director for Your Med Spa Easily 👨‍⚕️🔍

Starting a new med spa is exciting — the chance to be your own boss, build a business empire, and help countless people become more confident in how they look.

But it comes with many responsibilities. One crucial aspect is ensuring you have a qualified professional to oversee everything and keep your patients safe. If you’re wondering how to find a medical director for a med spa, we understand that it can feel overwhelming.

You might be wondering, can an NP be a medical director? Can you hire a medical director remotely?

These are common questions, and you're not alone. This guide is here to help.

We'll walk you through the entire process, from finding the right medical director to understanding their role and the associated costs. You'll have a clear path forward, ensuring your med spa operates smoothly and safely.

What is a medical director?

A medical director is a licensed physician who oversees med spas. In some states, RNs, NPs, and PAs can own med spas by partnering with a medical director.

Depending on state rules, the medical director might need to own or be a significant partner in the practice. Often, this means setting up the business as a medical practice combined with a management services organization (MSO).

The medical director owns the medical practice, while non-physician owners provide services through the MSO. The extent of the medical director's involvement depends on state regulations.

PS: Want to know how to set up a thriving med spa? We have a free mini-course on understanding the MSO/PC structure. This essential guide will help you navigate complex regulations and set up your business for long-term success. Sign up now and master the business side of your med spa with Moxie.

Why do you need a medical director for a med spa?

A great team at a med spa requires a group of experts, and the medical director is a crucial member here. They go beyond simply holding a title by providing oversight and support in many areas:

• Ensure patient health and safety: The medical director is responsible for protecting the well-being of all patients by ensuring that all treatments and procedures are performed safely. They minimize potential risks, ensuring high-quality care.
  
  
• Evaluate and diagnose: The medical director conducts thorough patient assessments to make accurate diagnoses.
  
  
• Obtain informed consent: They ensure patients provide informed consent before any procedure, clearly explaining the risks and benefits.
  
  
• Administer treatments: They handle treatments according to stringent medical guidelines, ensuring that every procedure is executed with precision and care.
  
  
• Train staff: The medical director also provides ongoing training and support to medical and aesthetic staff, keeping their skills sharp and up to date with the latest techniques and protocols.
  
  
• Maintain proper documentation: They may assist with keeping accurate and comprehensive records throughout the treatment process, ensuring all documentation meets legal and medical standards.
  
  
• Clinical expertise: The medical director oversees all medical procedures to ensure they are conducted safely and effectively, prioritizing patient well-being and maintaining the highest quality of care.
  
  
• Regulatory compliance: They ensure that the med spa adheres to all state and federal regulations, preventing issues such as surprise audits or fines. The medical director's regulatory knowledge helps keep the practice compliant with all legal requirements.

Qualities of an ideal medical director

Let’s discuss some key qualities to keep an eye out for when looking for a medical director for your med spa.

When selecting a medical director for your med spa, focus on finding someone passionate about aesthetics with a proven track record in the field. They should deeply understand the procedures you offer, from injectables to laser treatments, and the ability to guide your team effectively.

Experience in building and leading successful med spa teams is a huge plus, as it shows they can mentor and inspire your staff, creating a supportive and high-performing environment.

Plus – regulatory expertise is crucial. Your medical director must have a thorough understanding of state and federal guidelines to keep your practice compliant and avoid legal issues.

Excellent communication skills are also essential. They should be able to explain treatments clearly to clients and encourage open communication within your team.

By focusing on these qualities, you’ll find a medical director who enhances the quality, safety, and success of your med spa.

How to find a medical director for a med spa

Before we begin, you must remember that a medical director must be a licensed, certified physician in your state.

Here's a roadmap packed with actionable steps to help you find the perfect fit for your med spa:

Step 1: Define your needs

Before going straight to check out the applicant pool, take a deep breath and think about what you truly need. 

What are your core procedures? Do you specialize in injectables, laser treatments, or a wider range of services? A medical director with experience in your specific areas is crucial.

Do you have plans to expand your service menu in the future? Look for a medical director who will oversee current procedures but also has the foresight and can adapt to a future vision.

What kind of environment are you creating at your med spa? Collaborative, results-oriented, or something else entirely? Finding a medical director who aligns with your culture ensures a smoother working relationship.

We recommend you don't just list qualifications; consider creating a detailed profile of your ideal medical director. This will help you stay focused during the search and ensure you're attracting the right candidates.

Step 2: Network

Reach out to key players in the industry. 

Join (or reconnect with) relevant associations like the American Med Spa Association (AMSPA) or the American Society for Aesthetic Plastic Surgery (ASAPS). These organizations often have member directories or referral programs to connect you with qualified medical directors.

Spread the word within your professional circle. Let former colleagues and classmates at medical schools or training programs know you're on the hunt for a top-notch medical director.

Even your existing team might have hidden connections. Encourage your staff to keep an eye out for potential candidates and refer anyone who might be a good fit.

Step 3: Online resources

The Internet is a powerful tool, so use it well.

Don't just rely on generic job boards. Target your search by using specialized med spa job boards or aesthetic medicine-focused platforms.

There are also directories of local doctors where you can read details and ID doctors from your area who already have positive patient reviews. These include DoctorFinder (American Medical Association)‍, Honest Doctor‍, and Doximity.

You could consider writing a compelling job description on LinkedIn. Highlight your med spa's unique selling points and the qualities you seek in a medical director. Actively search for potential candidates using relevant keywords and filters.

Here are some examples:

Keywords: "medical director med spa," "aesthetic medicine physician," "[insert specific procedure] specialist," "[insert your state name] med spa medical director."

Filters: Select "Has experience" and enter relevant keywords like "medical spa" or "aesthetic clinic" to ensure candidates have experience in your industry.

Filter by geographic location to target your search for medical directors in your area or those willing to relocate.

You can even filter by excluding candidates who are currently employed at competing med spas.

Select "Healthcare" as the industry to narrow down your search.

Here are some helpful social media groups or threads to follow:

• ‍Medical Aesthetic practicing Nurses and Nurse Practitioners‍
• Aesthetic Medicine and Wellness for RNs, NPs, PAs, LE‍
• Aesthetic Medicine & Wellness Group‍
• AESTHETIC PRACTITIONERS SUPPORT GROUP‍
• Medicalaesthetics subreddit‍
• MedSpa subreddit

You can also join virtual events like the American Medical Spa Boot Camps and The Medical Spa Show to meet other aesthetic professionals who may have a medical director to recommend. 

Step 4: Medical director companies

Some companies specialize in matching med spas with qualified medical directors. 

These can be a valuable resource if time is of the essence. If you're short on time for a traditional search, these companies can expedite the process by leveraging their network and expertise.

Do you have specific requirements, like a medical director with a background in a particular niche area? Specialized companies can tailor their search to find the perfect match.

Something to consider: Before partnering with a medical director company, do your research. Read reviews, compare services and fees, and ensure they understand your specific needs and med spa's culture.

These are some medical-specific and medical director recruitment agencies worth checking out:

• Guardian MD
• AMN Healthcare
• The Medicus Firm
• MASC Medical Recruitment Firm
• Tinkbird Healthcare Staffing
• CHG Healthcare
• The Ladders
• PracticeLink
• DocCafe

Step 5: Interview and vet candidates

Interviews are an opportunity to assess a candidate's qualifications and see if they're a good cultural fit.

Go beyond the resume and prepare a list of questions that go deeper than just experience. Ask about their leadership style, approach to patient safety, and vision for the future of med spas.

A few questions you might want to ask them:

• How many med spas do they work with?
• How long have they been doing this? What got them into aesthetics? 
• Are they trained in Botox, fillers, and other med spa treatments (like PDO threads)?
• What economic arrangement are they looking for? 
• What do they look for in providers they supervise? 
• What would working together look like for them? 
• How do they prefer to communicate with their providers? Phone, text, video call, email?

You could present a real-life scenario they might encounter at your med spa and ask them to walk you through their thought process and decision-making. This gives you valuable insights into their problem-solving skills and clinical judgment.

We also recommend a culture check. Schedule a meet-and-greet with your existing staff. Pay attention to how the candidate interacts with the team — it's a great way to gauge potential chemistry and ensure a collaborative working environment.

Keep in mind that the interview could work like a two-way street. Showcase your med spa's vision and what makes you unique. The ideal candidate should be just as enthusiastic about your mission as you are.

Medical directors take on risk and legal liability in choosing to work with you: You're choosing each other. While you're assessing them for fit and suitability, they're also evaluating you. 

From speaking with dozens of medical directors, here are a few of the things we know they're looking for:

• Training: What certifications have you received? Did your training include injecting live models?
• Shadowing: Have you shadowed an experienced injector to see more treatments in a natural environment (vs a training setting)?
• Work experience: Have you done the treatments you're looking to offer professionally (part-time or full-time)?
• Clinical experience and attitude: Do you take your responsibilities seriously and understand the risks? Do you have a track record of clinical excellence in your previous roles?
• Business sense: This one's less obvious, but medical directors we've spoken with want to be a part of successful med spas. They're looking for people they believe will not only open a business but one that grows and thrives for years to come. 

Watch out for red flags in your conversation. Beware of potential directors unwilling to discuss specific treatments and patients or train their staff, which could indicate a lack of engagement or dedication.

How much does a medical director cost?

Let's talk salaries — a topic that can feel a bit hush-hush sometimes. The reality is that there's no one-size-fits-all answer, and it depends on several factors:

• Part-time v/s full-time: Do you need a medical director who's there every day, or are you okay with a part-time pro? 

Part-time directors typically charge an hourly rate or a monthly retainer, making them a more budget-friendly option. 

Full-time directors, on the other hand, will cost more but can provide a more hands-on approach.

Don't be afraid to negotiate. Especially with part-time arrangements, there may be some wiggle room on the hourly rate or monthly retainer. Come prepared with a clear understanding of your needs and budget, and be open to discussing a mutually beneficial arrangement.

• Experience and qualifications: Good experience is priceless (but not literally). Medical directors with years of experience and specialized qualifications naturally command a higher salary. Think of it as an investment in your med spa's expertise and credibility.
• Geographic location: Just like real estate, the cost of medical directors can vary depending on where your med spa is located. Areas with a higher cost of living might have a higher price tag for their medical professionals.

Generally, expect to pay somewhere between $1,500 and $5,000 per month for part-time medical director services. Full-time directors can cost significantly more, potentially reaching into the six-figure range depending on their experience and qualifications.

According to Zippia, the median cost of hiring an aesthetic medical director in the United States is $1,633 monthly. We’ve seen medical directors charge as much as $5,000/month in certain situations, though most commonly we see them charging anywhere from $1,000 – $2,500/month. 

But hey, the cost isn't money down the drain. The right medical director is an investment in your success. They'll ensure patient safety, comply with regulations, and elevate your entire team. 

So, while keeping an eye on your budget is important, prioritize finding a medical director who aligns with your vision and possesses the expertise you need.

Can an NP be a medical director?

NPs as med spa medical directors feel like a bit of a gray area.

It really boils down to your state's specific regulations. Some states give NPs more autonomy, while others require them to work under a physician's supervision.

Know your state; know your rules — this is rule number one. 

Before you even consider an NP as a medical director, research your state's licensing laws for NPs and their ability to hold leadership positions like medical director. A quick online search or contact with your state's medical board should provide clarity.

Not all NPs are created equal. Make sure the NP's scope of practice, as defined by your state, actually includes the procedures offered at your med spa. You wouldn't want a foot care specialist overseeing Botox injections, right?

Just like with physician medical directors, experience matters. Look for an NP with a strong background in aesthetic medicine and a proven track record of providing safe and effective care.

Disclaimer:

The information provided in this article is for general informational purposes only and does not constitute legal advice. It is recommended to consult with your respective state boards, a licensed attorney, or your malpractice carrier to ensure that you are practicing within the letter of the law and adhering to all regulatory requirements. The regulations regarding aesthetic treatments and medical spas can vary from state to state and may change over time.

The Moxie mindset on medical directors

While some may view NPs as a budget-friendly alternative, the focus should always be on qualifications and finding the best fit for your med spa. 

An experienced NP with the right skill set can be a valuable asset, but ensure they meet all legal requirements and possess the expertise to lead your team effectively.

We’ll conclude by saying, you've got this.

You now know how to find a medical director for a med spa — someone who’s a perfect fit. You're well on your way to achieving compliance, patient safety, and the success you deserve.

But wait, there's more. Moxie isn't just here to give you advice — we're here on the journey with you, helping you succeed every step of the way.

Next steps: Moxie can help you launch your med spa

• Find a medical director without hassle: Moxie can pair you with the right qualified med spa medical director for your practice through our extensive network of professionals.

• Simplify compliance: Moxie provides pre-made consent forms and protocols crafted by industry-leading lawyers and MDs, saving you thousands on legal fees. (That's up to $10,000+ back in your pocket!)

• Marketing done for you: Moxie manages everything from website creation (under your brand) to targeted advertising that drives new clients through your doors.

• Hands-on, expert coaching: Our dedicated coaches meet with you regularly to support your growth, give you hands-on help, and guide you through the process of growing your med spa.
  
  
• Software that’s built for med spas: From online appointment scheduling to charting to text message marketing and memberships — we’ve got you covered. With Moxie, it’s easier than ever to run your business and wow your clients.

Are you ready to learn more about how Moxie can help you out? Let's connect.